Office Administrator - Peterborough

24000
Ref: 1512 Date Posted: Wednesday 10 Jul 2024

Office Administrator - Peterborough - Full Time 

**Job Summary:**
Our client, a small Accountancy Practice based in Peterborough, is seeking an Office Administrator to ensure the smooth running of their office on a day-to-day basis. This role involves managing administrative tasks, providing support to staff and management, and ensuring that company operations are efficient and organised.

**Key Responsibilities:**
- Manage phone calls, emails, and correspondence (e.g., mail, packages).
- Handle the reception desk at all times.
- Ensure all future post has been scanned and allocated in the correct files.
- Scan all client records.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and edit documents, reports, and presentations.
- Assist with basic bookkeeping tasks, such as invoicing and expense tracking.
- Maintain office and kitchen supplies inventory and place orders when necessary.
- Ensure the office environment is clean, orderly, and well-maintained.
- Manage office equipment and coordinate maintenance and repairs.
- Maintain and update employee records and contact information.
- Support staff with administrative tasks and special projects.
- Assist in onboarding new employees, including preparing workstations and ensuring all necessary documentation is completed.
- Assist with basic bookkeeping tasks, such as invoicing and expense tracking.
- Communicate effectively with staff, management, and clients to ensure smooth operations.
- Plan and organise company events, meetings, and conferences.

**Qualifications:**
- Proven experience as an Office Administrator, Office Manager, or in a similar role.
- Proficiency in MS Office (Excel, Word, Outlook, and PowerPoint).
- Excellent time management skills and ability to multitask and prioritise work.
- Attention to detail and problem-solving skills.
- Strong organisational and planning skills.
- Excellent written and verbal communication skills.